Standard security need to be applied in the cloud accounts such as choosing long and unique passwords and using a password manager to prevent any unwanted activity by outsiders.
FREMONT, CA: As desktop and mobile operation systems integrate cloud storage, syncing data to and from the cloud has become easier than before. Accessing data from anywhere from any device has opened a lot of opportunities for users. However, this also gives access to other people with malicious intent to obtain sensitive files.
Here are five ways to keep the cloud storage secure:
Clean Out Deleted Files
Cloud storage services have a recycle bin where deleted files are kept for a few days or weeks. Although this option helps a user recover the files back, ensure that sensitive files or folders are deleted and recoverable.
To delete a file permanently, particularly one that is shared, try and find all the delete options in the cloud service and make sure that the files are permanently deleted.
Use Strong Passwords and Two-Factor Authentication
Standard security needs to be applied in the cloud accounts, such as choosing long and unique passwords and using a password manager. It is also wise to use two-factor authentication if it is available. It prevents unwelcome visitors from accessing the cloud storage files even if they know the password and username.
Turn on Account Notifications
Many cloud services can send alerts on important account events, and so these notifications must be turned on. Also, subscribe to alerts about activity within the accounts like new shares created or removed files and folders.
Check Connected Apps and Accounts
Hackers will try every way to obtain information. And while having the calendars, maps, and email connected to the cloud can be convenient, it can also open windows for unauthorized access. Always check which third-party application has access to the cloud storage and eliminate the least used ones.
Audit File and Folder Shares
Cloud storage services help share files with family or work colleagues. If someone finds the links, the data is exposed to unauthorized access. If the feature of adding passwords and expiry dates to shares is available, utilize those options. Also, run a constant audit of all the shares that are active on the account.