Visitor management is an essential administrative aspect that can improve safety while ensuring an enhanced visitor experience.

FREMONT, CA: The surge in the number of violent incidents is a growing concern in society. Especially as technology is evolving, sound security preparations help protect the integrity of various institutions. While visitors are valued, lack of a proper visitor management solution or strategy is becoming a serious concern. Incorporation of relevant technology and devising effective strategies to track the visitors even before they enter the work premises can account for enhanced safety as well as the proper reception for the visitors as well. 

Organizations can have different ways of managing visitors. While some of the firms may rely on hands-on visitor management practices, others may leverage automation for the same. As the visitors enter an office premises, automated reception can prove to be an effective means to catch someone’s attention. Apart from shaping the first experience of the visitors, the enhanced security capability resulting from automation is an obvious add-on. The technology can also play a key role in influencing the prospective employee as well as clients. An automated visitor management system can create an efficient process that won’t fail to leave an impression. 

Visitors may interact with the automated systems to choose the purpose of their visit, enter their name and other details. Mailroom notifications and automated reception reach the authorized personnel instantly by voice call, text, or email to ensure guests do not need to wait. Advancements such as digital signage can also be introduced for enhanced security as well as the visitor experience. Using digital signage and boards to direct the visitors can also impact visitor management and eliminate the need for human resources for the above purpose. Organizations with higher security requirements may opt for relevant technology in their visitor management solution.

Thus, receiving the visitors and keeping a record is the essential component of a visitor management strategy.