How RPA can Streamline Onboarding Process

Abot uploading or inputting new hire data could be especially beneficial to organizations that hire a large number of employees at once, as well as companies whose onboarding system is not integrated with the human resource information system (HRIS).

Fremont, CA: Onboarding, which is crucial for a positive employee experience, can be aided by robotic process automation. Employee experience is a major factor in retaining employees in today's market.

RPA bots can help to streamline and automate many of the manual aspects of onboarding, reducing HR's workload. They can also help to improve the employee onboarding process. Bots could perform tasks such as creating user accounts and processing payroll data.

How RPA Implementation Works

IT can co-lead RPA projects with HR, or HR can take the lead. When implementing onboarding bots, IT typically begins by discussing the onboarding process's challenges with HR. HR should examine the time spent on each step of the onboarding process. This will help to ensure that the bots provide the greatest possible return on investment.

Following that, IT and HR develop an RPA bot roadmap, prioritizing the most time-consuming manual tasks.

A specialized systems integration partner who has previously worked with RPA bots will often assist with RPA implementation. While IT ensures that the specialist is meeting company standards, HR sponsors the initiative and offers subject matter expertise on onboarding details and related HR processes.

HR team members in charge of onboarding typically run the bots, but they can also schedule them if necessary.

RPA can help HR with many onboarding processes. Here are a few:

Looking for Incomplete or Overdue Tasks

Keeping track of a new employee's tasks and identifying incomplete or overdue items is critical during onboarding. A bot can scan an onboarding checklist inside or outside of an onboarding system, recognize missing tasks such as I-9 verification, and notify both HR and the new hire. This can help to avoid issues with compliance or even fines.

Mass Recruiting into the HRIS

A bot uploading or inputting new hire data could be especially beneficial to organizations that hire a large number of employees at once, as well as companies whose onboarding system is not integrated with the human resource information system (HRIS). Hiring is frequently repetitive, making it an ideal fit for a bot.

Onboarding Tasks Triggering

New employees may require an ID card, a desk assignment, or items such as a uniform or a laptop computer. A bot can enter the necessary data into the target systems to initiate these processes.