Five Best Practices for Secure File Sharing

Not all electronic data storage and sharing solutions are created equal. For example, traditional cloud storage solutions do not provide the level of security required when sharing sensitive documents such as intellectual property, private financial data of a company, or personal information.

Fremont, CA:  Secure file sharing is the act of sending documents digitally to prevent unauthorized users from accessing the shared information. When businesses need to ensure that confidential data is shared only with select individuals or groups who have a legitimate reason to access this sensitive information, securely sharing files is critical.

Secure file sharing is typically accomplished by using a combination of security protocols that encrypt data and require users to enter passwords or other information before accessing the files.

Here are some pointers for choosing the best secure file sharing solution and sharing sensitive files responsibly.

Determine Your Use Case and Requirements

When it comes to file sharing, every company has different requirements.

During the M&A due diligence process, sharing confidential documents necessitates a far more robust, secure file-sharing platform than simply sharing employee headshots for the company website.

Locate and Compare Solutions that Meet Your Needs

You can begin comparing solutions that meet your needs once you've determined what types of documents you need to share and how important it is that the information remain confidential.

Consider Whether Free Solutions are a Good Fit for You

Free cloud storage solutions are widely used by businesses worldwide, but they aren't appropriate for every situation. If the files you're sharing have the potential to cause significant damage to your company if they fall into the wrong hands, consider paying for a service that provides the enhanced security features you need to feel confident that you're safe.

Only Share Files that Absolutely Must be Shared

Only send three files to someone who has a legitimate need to review three of your company's files. Giving a trusted source complete access to all of your information may be tempting, but doing so only increases the likelihood that more of your information will be compromised.

Whenever Possible, use Complex Passwords

When using a service that requires you to set a password for the recipient of the files, make sure to use a complex password that meets the standard password length and character type recommendations. This ensures that even if someone gains access to your shared file, they will not easily guess the password.