7 Ways How Automated Workflow is a Boon to Facilities Managers

Workflow software is the key to empowering facilities managers with the tools they need to ensure that the many tasks involved in facilities management are carried out completely and without errors.

Fremont, CA: Facility managers need to be organized and thorough, keeping meticulous records. They need to ensure the comfort, safety, and functionality of the buildings in which people work. Automated workflow can handle many facility management processes and tasks and also recordkeeping.

Sustainability

A lot of businesses are promoting sustainable practices and environmentally responsible employee actions. A facilities manager could develop an automated workforce that allows workers, for instance, collect recyclables from every collection point in the facility and deliver them to the loading dock when the recyclables are collected.

Tracking Supplies and Equipment

A simple online form can help a worker reserve a tool for a specific duration by perhaps scanning a barcode when they pick it up and return it. Facilities management needs to know where the tools and equipment are at all times so that they can be allocated quickly and effectively.

Maintenance Schedules

Automated workflows for scheduled facilities maintenance can be set off automatically by dates on the calendar. They can also send out alerts a few days in advance so that the facilities staff will be prepared. Automated workflows for scheduled maintenance ensures that no maintenance task is forgotten, and the building will remain as safe and functional as possible.

Recordkeeping

A completed maintenance task checklist could automatically create a date and time stamp and record the information the manager can check at any time to see whether a task was completed. These records can show when planned maintenance tasks took place, who checked out equipment, and more.

Managing Smart Building Technologies

Smart buildings automatically take care of many tasks like turning lights off and on and setting the thermostats. However, the systems require managing and maintenance, and the data from these systems can be used by facilities managers to do their job effectively.

Emergency Preparedness

To ensure that even under stress, all necessary tasks are taken care of, emergency procedures need to be created in advance, along with automated workflow to initiate during an emergency. When these workflows are mobile-friendly, it is easier for the facilities manager to act decisively in the event of an emergency.

Task Checklists

Workflow for tasks can be sent to workers’ mobile devices so that when they are repairing or carrying out a maintenance task, they do it properly. This will help reduce redoing jobs all over again.